S.E.R.R.L
South East Road Race League

Rules - 2018

Annual General Meeting (AGM)

  • The League will hold and AGM in every calendar year (usually November) and not more than 14 months after the last AGM.
  • The members shall elect a committee including a chair, administrator, Treasurer and Secretary to serve until the next AGM.
  • The treasurer will produce accounts for the League for the latest financial year audited as the committee shall decide.
  • The committee will present a report on the leagues activities since the previous AGM.

Protection of Children and Vulnerable Adults

  • The committee adopts the British Cycling Policy on the protection of children and vulnerable adults to ensure that the appropriate standards are maintained across the sport of cycling.

Affiliation

  • Individual affiliation is open to any rider who resides in the South East, South, Eastern and Central BC regions.
  • To be affiliated, you must agree to volunteer at two races and nominate these races through riderhq.com before your affiliation is accepted.
  • Affiliation will run from 1st January to 31st December.
  • Riders affiliating after 1st July will only have to volunteer at one race.
  • If a member fails to meet the volunteering responsibilities, they will be removed from the League for the remainder of the current season and the next season.
  • Each individual member must pay the individual affiliation fee to be classed as a member.
  • The individual affiliation fee for 2018 will be £30.00.
  • There will be no club affiliation for 2018.

Organising Races

  • Each member must volunteer at two races.
  • If a member fails to meet the volunteering responsibilities, they will be removed from the League for the remainder of the current season and the next season.
  • The league will provide all the equipment required to run the events.
  • The league will store all the equipment and be responsible for the safe keeping of it.
  • The league will be responsible for judging results at each race.
  • The league will be responsible for co-ordinating the season long series standings.
  • Each race will carry league series points which will equate to trophies and prizes at the end of the season.
  • The League will pay prize money for each race on the day of the race.
  • The league will liaise with British Cycling to register the events and obtain permits and insurance cover and police approval for courses.
  • The League will book all race HQ's, NEG's and pay all officials expenses on the day.
  • The League will coordinate all the volunteers for each race.

Entries

  • All entries will be done online via www.riderhq.com
  • Entries will open 12 weeks before the race.
  • All races will have a closing date 7 days before the event.
  • A maximum of 5 riders per club will be allowed per race unless a full field has not been reached.
  • Riders will be able to enter on the day on a first come first served basis if space permits.
  • Non-affiliated riders will be allowed to enter, but priority will be given to affiliated riders. They will also have to pay the higher entry fee. Non affiliated riders may also enter on the day if space permits.
  • Entry fees (affiliated riders) for 2018 will be £22.00 per one day race in advance and £25.00 per one day race on the day. 
  • Entry fees (non-affiliated riders) for 2018 will be £30.00, both in advance and on the day (if space).
  • Entry fee (affiliated riders) for the 3 day stage race for 2018 will be £80.00 in advance.
  • Entry fee (non-affiliated riders) for the 3 day stage race for 2018 will be £120.00.
  • Entry fee (affiliated riders) for National B races for 2018 will be £22.00 in advance and £25.00 on the day.
  • Entry fee (non-affiliated riders) for National B races for 2018 will be £50.00

Financial

  • The Financial year shall be from 1st October to 30th September.
  • Day to day finances to be carried out by the League administrator.
  • All cheques are co signed by two of the committee signatories.

Winding Up

In the event of the South East Road race League disbanding, all assets and liabilities shall be taken over by the trustees for a period of not less than five years.

The trustees being the chairperson, Secretary, Treasurer at the time of disbandment.

If at the end of this period, the South East Road Race League has not reformed, the net assets shall  be donated towards a trophy for an annual cycling competition and/or to a local charity at the discretion of the trustees.